Privacy

Who runs this

VerusLink Receipts is built and run in Australia by James Whitehill, trading as VerusLink. Questions, complaints and deletion requests go to james@veruslink.au and are answered by a person.

What we collect

• Your account email. Either the address you sign in with using Google, or the one attached to your business when your account was created. If you sign in with Google we also receive your name and profile picture URL from Google, and we use the email address to find your account. We ask Google for identity only: we never request access to your Gmail, Drive, Calendar or contacts.
• Your receipt images and PDFs. The photo or document you upload.
• The fields read from them. Vendor, amount, GST, date, category, the entity you tagged it to, and any note you add.
• Basic account records. Your business name, your subscription status, and the timestamps of sessions and exports, so support questions can be answered.

We do not ask for, and do not want, your accounting login. VerusLink Receipts produces import files you hand to your bookkeeper; it never connects to Xero or MYOB.

Where it is stored

Receipt data and account records are stored in the product database (Supabase) and receipt images in its object storage. Payments are handled by Stripe, which holds your card details; we never see or store a card number.

Who can see it

Your receipts are visible to your business only. Every request is scoped to your account on the server, not in the browser. Other customers cannot read your rows or your images.

James Whitehill can access stored data when you ask for support, or where it is required to keep the service running or to meet a legal obligation.

We never sell your data, and we never use it to train anyone's models. Receipt images and PDFs are sent to Anthropic's Claude API to read the printed fields. Anthropic processes them to return that result and does not use API content to train its models.

An accountant share link

When you generate an export link for your accountant, anyone who has that link can open that export until it expires. Treat it as you would the spreadsheet itself, and send it only to the person who needs it.

Getting your data out, or deleted

You can export your receipts, with the images, at any time from inside the product. If you want the account and everything in it deleted, email james@veruslink.au and it will be removed, including the stored images. Cancelling your subscription does not delete your data, so ask if that is what you want.

Cookies

One cookie, and it is the session that keeps you signed in. No advertising cookies, no third-party trackers, no analytics that follow you off this site.

Changes

If this policy changes in a way that affects you, the date at the top changes and you will be told by email before it takes effect.